03 May 2022

ITN/ IF: A recruited ESR will move from a third country to the beneficiary in Europe. Can this travel cost be paid with the Research, Training and Networking unit costs?

The general principle is that the mobility allowance is spent on costs related to the ESR’s mobility (e.g. relating to travel and accommodation). This allowance covers private costs of the researchers.

The Research, Training and Networking costs are spent on travels in connection with the project (professional costs).

Additionally, the EC has suggested that possible visa costs can be taken from the RTN costs as well.

You can find some guidance in the AMGA, p. 455 and 461.


IF: A fellow received a permanent position elsewhere and will not do the fellowship after all. What does the host organisation have to do?

The host institution should go for termination of the action. Termination of the action is described in article 50 of the MGA.

 

IF: Can professional fees (e.g. registering with a professional society) be claimed from the RTN budget?

The fellow can indeed claim such costs under the RTN budget.

Fellows should discuss such matters with their supervisors and with the host representatives as to ensure an eventual extra cost would not jeopardize the already planned activities (trainings, career development, networking events, etc.).

IF: A fellow completing a Global Fellowship needs to renew their visa for the US. The embassy requires an original statement by the entity that offers the fellowship that they have no objections. Do EC/ REA usually provide such statements?

The EC cannot do that, because it never had any contract with the researcher, only with the institution that hired the researcher. And this recruitment is based on the grant agreement – once it ends, there is no more legal connection between the EC and the institution.

17 March 2022

IF: Into which category do patent costs fall in?

Patent filing fees should be covered by institutional unit cost B1 (Research, Training and Networking Costs) as those costs are related to project implementation/ results.

In some cases, as patents are final results (mainly at the end of the project or even when the project is finished) many institutions use B2 (Management and Indirect Costs) because the B1 category was totally spent during the project implementation.

12 April 2021

All Actions: Can the costs for carbon offsetting could be considered as eligible in the frame of a MSC actions?

Yes, the carbon offset fees can be covered under institutional  unit costs, taking into account the needs of the project, but should not come from the researcher allowances. 

06 April 2021

All actions: I cannot upload my deliverable on SyGMa due to a technical problem with the platform. What now?

In case you cannot upload a deliverable in due course because of a technical problem on the side of the SyGMa platform, it is best to send the deliverable by email to the project officer to prove it was ready at the correct point of time. Additionally, enquire with the SyGMa helpdesk for technical support. You will find a list of the EU helpdesks here

25 March 2021

ITN tuition fees: Who pays the tuition fees in an ITN?

Tuition fees for ESRs are not paid by the ESRs, as indicated in Art. 32 (j) of the Model Grant Agreement which ensures that 'the researchers do not have to bear any costs for the implementation of the action as desribed in Annex 1.' 

This clause applies to all FP7 and all H2020 projects. For Horizon Europe project this is expected to remain the same and will be specified in the Horizon Europe Model Grant Agreement. 

02 March 2021

All Actions: Where do I find information about the UK's status in HorizonEurope?

 https://ec.europa.eu/info/sites/info/files/research_and_innovation/strategy_on_research_and_innovation/documents/ec_rtd_uk-participation-in-horizon-europe.pdf

25 February 2021

IF: Who files a redress?

 For an individual fellowship, the coordinator and the fellow file the redress case. This is done via the link indicated the in the letter to the applicant by REA with the information about the outcome (evaluation results letter). This must be done within 30 days after receiving this letter. The overall process must be done within 4 months after this deadline, including the answer by the redress committee. 

Please take note that a redress case does not automatically lead to a re-evaluation, and even in the case of a re-evaluation, it doesn't automatically mean a higher score. If there should be a higher score, this still does not mean an automatic funding!