IF-GF: Is it true that in order for MIT to accept a Fellow, the sending institution must agree to the terms and conditions of MIT’s Marie Skłodowska-Curie Visitor Agreement (MCVA)?

The Research Executive Agency of the European Commission is aware of and agrees on the conditions set in the MIT’s MarieSkłodowska-Curie Visitor Agreement (MCVA) listed in the document "External Guidance on Marie Skłodowska-Curie Fellowships" published in the MIT website. Therefore, if a proposal involving MIT is selected for funding, art 30.3 is removed from the Grant Agreement. The removal of art 30.3 is requested by the beneficiary during the Grant Agreement Preparation phase. Please note that the MCVA terms must be in compliance with the beneficiary obligations laid down in the Grant Agreement. In addition, in the event of any conflict arising between the terms of the Grant Agreement (signed between the REA and the beneficiary) and those of the MCVA, the terms of Grant Agreement shall prevail.

Who can officially clarify eligibility questions before submission?

Eligibility clearance of the proposals is done only after the call deadline. For this reason, REA refrains from clearing eligibility scenarios for any of the applicants (host Institutions or researchers) before the call deadline. Applicants (researchers & institutions) are solely responsible for checking the fulfilment of all eligibility criteria and provide the correct information in the submission forms.

IF 2018: Is part-time work possible in Individual Fellowships?

As mentioned in the Work Programme (http://ec.europa.eu/research/participants/data/ref/h2020/wp/2018-2020/main/h2020-wp1820-msca_en.pdf) “Researchers may, in agreement with the supervisor and beneficiary and with prior approval by the Research Executive Agency (REA), implement their project on a part-time basis. Such a request may be introduced during the action implementation.” Part-time cannot be proposed at the proposal submission stage. The proposed project shall be described on a full-time basis. It can only be requested after the signature of the GA with and amendment request.
In cases of part-time work, all researchers must dedicate at least 50% of their working time to the MSCA action, whether they are working part-time for family or other reasons.
The practical consequence of a part-time implementation (when agreed by REA via an amendment to the GA) is that the end date of the project is postponed and recalculated on the basis of the FTE requested.
All allowances will apply proportionally without the possibility that the total amounts will exceed those that apply for full-time equivalent periods.
Example: if part time 50% is requested at the beginning of a standard IF fellowship of 24 months, the actual duration of the fellowship will be 48 months and the end date postponed accordingly. The total allowances foreseen in the budget are spread on 48 months rather than 24.
As regards the commitment of the researcher to the action, “full” commitment is required considering the time devoted to the project implementation, e.g. if the researcher work on the project on a 0.5 FTE basis, then full commitment is required during the time spent on the project. Currently, providing timesheets to REA is not mandatory. However, Keeping timesheets is a good practice, especially in view of potential future audits.

NIGHT 2018: How can an event be associated to MSCA-NIGHT-2018?

Coordinators of projects that pass the evaluation thresholds but are not retained for funding due to lack of financial resources receive an information letter from the REA. This letter indicates that, should coordinators request their event to become associated to the European Researchers' Night, this request would be automatically approved.

No funding will be provided for associated events.

The country where the project is to be undertaken, the title of the project, and its website will be advertised on the European Researchers' Night website in the events section. The project organisers will clearly indicate on the website of the project and in any promotional material (on-line and off-line) produced under the project that it is associated to the NIGHT event with the following wording:

"The (XXX) project is an event associated to the European Researchers' Night initiative of the European Union funded under the Marie Skłodowska-Curie actions. Call identifier: H2020-MSCA-NIGHT-2018 (title of the project and specific number of the call to be included)".

IF 2018: Does a draft plan for the exploitation and dissemination of the results need to be included in order for the proposal to be eligible (GfA, p 23)?

No, nothing more than what is indicated under “Impact” in the Guide for Applicants should be provided, i.e. no additional deliverables / documents are needed.

2.2       Quality of the proposed measures to exploit and disseminate the project results
Describe how the new knowledge generated by the action will be disseminated and exploited, and what the potential impact is expected to be. Discuss the strategy for targeting peers (scientific, industry and other actors, professional organisations, policy makers, etc.) and to the wider community. Also describe potential commercialisation, if applicable, and how intellectual property rights will be dealt with, where relevant.
Concrete planning for exploitation and dissemination activities must be included in the Gantt chart.

IF 2018: What happens if a researcher applies for a 36 month project in the CAR Panel but turns out not to be eligible for the CAR Panel but for the Standard EF?

All proposals submitted under CAR with a duration of 36 months and that would turn out not be eligible for career break reasons would not be able to be transferred to ST and would be declared ineligible.

My proposal is on the reserve list. What does that mean?

If the available budget is too small to fund all proposals that reached the qualifying score in the evaluation round, some proposals may be put on a reserve list – of proposals that may be offered funding if a higher-scoring project does not go ahead or additional funds become available.

This may take up to one year until you are informed if your proposal will be still be funded or not. Experience from recent years shows that no more than 5 proposals (depending on the panel!) might be funded from the reserve list. However, it is impossible to foresee or give a valid estimation about the chances for funding.

IF 2017: Are the MSC Individual Fellowships portable?

If a fellow would like to change host organisation during the project s/he should contact the Project Officer in charge of the fellowship to provide guidance.
Generally, the MSC Individual Fellowships are not "portable" in the sense allowed under other schemes such as the ERC grants. However, it is possible to transfer the training activities to a new beneficiary, when there are serious reasons affecting the capacity of the host institution to implement the action (e.g. an internal reorganisation affecting the implementation of the action; dismantling of the research team involved in the action; departure of the supervisor from the beneficiary’s premises; serious conflict between the researcher and the supervisor).
Personal circumstances of the researcher (e.g. other professional opportunities, personal or family commitments) are NOT considered valid grounds for transferring the GA to a new beneficiary.

For more information see pages 470-471 of the Annotated Model Grant Agreement:

IF 2017: How to withdraw a proposal after the call deadline?

In order to withdraw an IF-2017 proposal after the call has been closed, the applicant should send an email to REA-IF-EVALUATIONS (REA-IF-EVALUATIONS@ec.europa.eu) clearly stating that they wish to withdraw their 2017 proposal, indicating the proposal number and acronym. The email should be sent preferably by the supervisor, with the researcher in cc.

ITN 2018: How do the partner organisations have to be added when creating a proposal?

In step 4 of the creation of the proposal, applicants have to add beneficiaries as well as partner organizations with their PICs.
In section 1 "General information" of the A-forms, there is a page "Information on participants", where all participants are listed and applicants have to tick a box if they are partner organizations.
In section 2 "Administrative data of participating organizations", partner organisations are listed after the beneficiaries.
In section 3 "Budget", partner organizsation are listed like beneficiaries.